RFP | State EMS Policy Whitepaper & Strategic Consulting

Written by Amanda Riordan on January 4, 2024. Posted in AAA HQ, State-Level Advocacy.

Request for Proposal

State EMS Policy Whitepaper Development & Strategic Consulting Services

Overview and Objectives

The American Ambulance Association (AAA) seeks proposals from qualified consulting firms to provide strategic services in the field of ambulance and emergency medical services. The selected firm will work collaboratively with the Association to identify opportunities, analyze state landscapes, develop policy recommendations, and manage the project efficiently.

About the American Ambulance Association

Caring for People—First.
The American Ambulance Association safeguards the future of mobile healthcare through advocacy, thought leadership, and education. AAA advances sustainable EMS policy, empowering our members to serve their communities with high-quality on-demand healthcare. For more than 40 years, we have proudly represented those who care for people first. AAA’s 1500+ organizational members serve cities and counties in all 50 states.

Scope of Services

The consulting firm shall provide the following services:

Planning and Strategy Session: Convene a strategy session with key AAA leaders to prioritize states for research and opportunity development.
State Landscape Research and Analysis: Conduct comprehensive research and analysis for no fewer than ten states, focusing on:
- State statutes, regulations, and Medicaid policies for ambulance services.
- Medicaid fee schedules for ambulance services.
- State policies on balance billing and treatment in place.
- Initiatives addressing ambulance workforce shortage, including the use of grants and ARPA funds, with a particular focus on availability or potential availability for non-governmental EMS providers.
Policy Recommendation Development: Collaborate with AAA to develop in-depth state-level policy recommendations on the topics of EMS workforce recruitment and retention, balance billing, and treatment in place.
Whitepaper Development: Write, edit, and publish no fewer than three in-depth whitepapers focused on state-level EMS recruitment and retention, balance billing, and treatment in place policy. The whitepapers should be suitable for use by EMS providers and state level legislators and regulators seeking to identify state EMS policy best practices.
Project Management & Communication: Provide robust project management, including regular client meetings to review goals and progress during the development of policy recommendations and whitepapers. Facilitate regular coordination and progress review calls and monthly written updates.

All deliverables should be received in calendar year 2024.

Fees and Expenses

Proposals must include a detailed fee structure, including hourly rates for various personnel and any applicable prorated fees. A fixed total or capped amount is strongly preferred over uncapped “time and expenses” billing.

Submission Guidelines

Proposals should be submitted by January 31, 2024 to info@ambulance.org with the subject line “State EMS Whitepaper Proposal.” Proposals should include a detailed approach to the scope of services, a proposed timeline for deliverable development, detailed qualifications of the team, and a clear fee structure. Submitters should include examples of past work of similar scope in the broader healthcare field.

Selection Criteria

Proposals will be evaluated based on the firm’s experience, approach to the project, team qualifications, and cost-effectiveness. Notification will be delivered by February 29, 2024.

RFP | Leadership Development & Education Preferred Partner

Written by AAA Staff on February 15, 2023. Posted in AAA HQ, Events.

Preferred Partner Proposal

Leadership Development & Education

Released February 15, 2023 | Responses Due March 17, 2023

Overview

The American Ambulance Association is a national trade association that serves ambulance services of all types and sizes. Our primary membership is comprised of leadership level representatives from organizations, including CEOs, owners, directors and managers.

The American Ambulance Association safeguards the future of mobile healthcare through advocacy, thought leadership, and education. AAA advances sustainable EMS policy, empowering our members to serve their communities with high-quality on-demand healthcare. For more than 40 years, we have proudly represented those who care for people first.

The American Ambulance Association board and its members are committed to providing high-quality healthcare to every patient regardless of race, color, sex, age, national origin, religion, sexual orientation, gender identity, status as a veteran, and/or on the basis of differing ability. We dedicate time, thought, and resources to fostering diversity, equity, inclusion, and mutual respect within the Emergency Medical Services workforce and leadership. Together, we save and sustain the lives of community members.

Preferred Partner Program

The American Ambulance Association is seeking a preferred partner in the leadership development and education space; experience working with EMS systems, agencies, and individuals is required. The preferred partner program is a minimum of two years (ending in December of 2024) with the opportunity to renew for an additional year.

The goals of this Preferred Partner Program are:

Provide AAA members with a vetted, comprehensive, industry focused option for leadership development & education option that addresses the needs of all levels; new supervisor to experienced executives.
Provide a more diverse, fresh perspective in our leadership offerings, including webinars and sessions at our annual conference & trade show.
Enhance our leadership-themed content including website articles and social and blog posts, newsletters, and quick-take videos.

Structure

The American Ambulance Association is prepared to offer its preferred leadership development and education partner the following:

Direct marketing of program and course offerings to the AAA members
Opportunities to share information and promote programs through newsletter articles, blog posts, social posts, and quick take videos
Two 60-minute webinars per calendar year
Influence on a leadership track at our annual conference and tradeshow
Opportunity to develop an executive leadership retreat for the AAA

The American Ambulance Association expects the following from its preferred partners:

Clear communication and timely responses
Creativity, a willingness to learn and grow together
Exceptional customer service for our valued members
Responsiblity for the development of all materials

Financial Incentives

The firm selected will

A Pre-Conference at the AAA Annual Conference and Trade Show – all registration fees collected for the pre-conference will be given to the preferred partner.
All the fees collected from the Leadership Education Webinar series will be given to the preferred partner.
In 2024 -the development of an executive leadership training series with all expenses paid by the parrtner and all fees given to the partner.

Minimum Requirements

Individuals and organizations responding to this opportunity should meet the following minimum requirements:

Offer a comprehensive family of programs that address multiple levels of leadership
Take an active approach to, and offer coaching on, diversity, equity, and inclusion in EMS
Be able to provide references and examples of program success/value
Be widely available, accessible to all AAA members
Seek and maintain Affiliate Membership in the Association for the duration of the partnership
Sponsor and Exhibit at the Annual Conference and Tradeshow for the duration of the partnership
Indemnify the Association against all legal action that may arise out of the partnership
Provide the AAA with a quarterly report detailing utilization/participation by AAA Members
Provide members with a quality service/product at a savings compared to the open market.

Selection Process and Timeline

Interested parties should submit a written proposal that specifically defines the products and services offered to mbianchi@ambulance.org no later than March 17, 2023. The timeline for the process regarding the review of and Proposals to the selection is as follows:

RFP distributed widely to potential organizations and consultants – February 15, 2023
Questions and comments submitted to AAA Executive Committee – February 20-28, 2023
Proposals Due – March 17, 2023
Committee reviews proposals, interviews top two proposals – March 20-29, 2023
Leadership Edcuation Partner selected – March 31, 2023

As a non-profit, vendor-neutral organization, the AAA does not formally endorse any product, service, or company. The AAA may provide statement or support for activities or products on which it has agreed to collaborate. Statements of support may also be provided for non-collaborative products that are of significant public benefit.

Tag: Request For Proposals