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ACE Cost Data Collection Newsletter | May 2024

Submit Your GACDS Data By May 31, 2024

Ground Ambulance Organizations with an NPI identified in the Year 3 and Year 4 CMS GADCS selection lists are expected to submit their data to CMS in 2024. Agencies are expected to submit their data 5 months after the close of their data collection period. For most organizations the data collection period was January 1, 2023-December 31, 2023 with a submission deadline of May 31, 2024.

The GADCS Frequently Asked Questions (FAQ) document contains several examples of data collection periods and submission deadlines. If your organization has an NPI identified in the Year 3 or Year 4 selection list and you have not yet submitted your initial information, you are required to do so via the Palmetto GBA website immediately.

CMS provided a walkthrough of the GADCS system. This video is approximately 2.5 hours long.

5 Tips for Submitting On Time and Avoiding Penalties

  1. Verify your organizations selection year via the lists available on the CMS GADCS website and determine your timeline for collection and submission.
    • If you have not submitted your initial information to CMS, do so immediately via this Palmetto GBA website.
  2. Request access to the CMS GADCS portal so you can submit your data on time and avoid penalty! (This process can take time, do not wait until the last minute!)
    • CMS requires 2 user roles: submitter & certifier. Follow the steps outlined in the CMS GADCS User Guide for successful setup and submission.
  3. Login or request FREE access to Amber, the cost collection tool for EMS & Fire. This web-based tool will help you collect, organize, and verify your data prior to submitting it to CMS.
    • Amber allows organizations to retain a copy of the data submitted
    • Amber provides a PDF export to assist with CMS submission
  4. Engage with your team members. This is bigger than billing and you will need to engage several departments and team members to gather all required cost and revenue information.
  5. If you get stuck, ask for help! Our Cost Collection Experts are on standby, ready to assist you. Email with your question for assistance.
This 20-minute video walks through the updated features and flow of Amber: The Cost Collection Tool for EMS & Fire.
The American Ambulance Association (AAA) has learned that the Centers for Medicare and Medicaid Services (CMS) has started to send notices to ground ambulance providers that missed their deadline to submit cost data under the Medicare Ground Ambulance Data Collection System (GADCS).  The notice indicates that these providers will be subject to a 10% reduction in their Medicare payments for a full calendar year unless they take certain remedial steps.  The good news is that CMS is offering providers that failed to submit their cost data in a timely manner a grace period in which to submit this information and avoid the future payment reduction.

Read the full member advisory on the AAA website.

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